Vehicle transport for trade fairs and events. Out, on show and back.
We take lorries, special vehicles and display vehicles to trade fairs and events in Italy and abroad, and bring them back. We look after the documents, customs, loading and securing of the vehicle.
Which document mistakes stop goods?
Incomplete documents, or documents that do not match
An invoice missing the required details, a packing list that does not match the packages, a consignee written in two different ways: these are the most common causes of a customs hold. That is why we ask for the documents before departure and compare them with each other, rather than discovering the mistake at the checkpoint.
A destination never verified
We sometimes receive delivery addresses that nobody has checked and that, on verification, turn out to be incomplete or non-existent. The goods then stop. Before shipping we verify that the consignee and address exist and are consistent with the documents.
Answers to the most common questions.
What kind of vehicles do you take to trade fairs?
We transport lorries, special vehicles and display vehicles bound for trade fairs and events. To work out how the vehicle should travel we ask for dimensions, weight, photographs and a few details on how it moves and how it can be hooked up. If the vehicle is unusual we plan the transport together with you, starting from its features and the dates of the event.
Do you also handle the return after the event?
Yes, the return is part of the service and we plan it together with the outbound leg. At the end of the event we collect the vehicle, load it, secure it and bring it back to your premises. If it is expected at another event we arrange a direct transfer and adapt the documents. You deal with the same people throughout the job.
What happens at customs if the fair is outside the European Union?
In general terms the vehicle leaves on a temporary basis: it exits the customs territory to be exhibited and then comes back, without being treated as a sale. The procedure is prepared before departure and closed on return. The documents required change from country to country: we check them beforehand and tell you what is needed in your case.
How is the vehicle secured during the journey?
We take care of loading and lashing ourselves. We choose anchoring points suited to the vehicle, protect delicate or protruding parts and check that nothing can move. We do this whether the vehicle travels by road, in a container or in a ship's hold. The aim is for the vehicle to reach the fair in the condition in which it left.
What information do you need to prepare a proposal?
We need the type of vehicle with its dimensions and weight, the collection point, the venue and the dates of the event, including the days set for vehicles to enter and leave. A few photographs and a copy of the vehicle's documents are also useful. With these details we propose the most advantageous solution, covering both the outbound and the return leg.
How do you get a vehicle to a trade fair?
When the vehicle itself goes on show
At many trade fairs the exhibit is not a sample in a display case but the real product: a lorry, a special vehicle, a vehicle fitted out to be shown to the public. Getting it there is a different job from shipping a stand. The vehicle is large, it is valuable and it has to look its part. Dalè is an international freight forwarder based in Brescia, in business since 1956. We follow every stage of these transports, from the customer's premises to the allocated space at the fair and back.
Which vehicles we transport
We transport lorries, special vehicles and display vehicles. Each one has its own features, so the first thing we ask for is a sheet with dimensions, weight and photographs. We also need to know whether the vehicle moves under its own power, whether it has protruding or delicate parts and how it can be lifted or hooked up. With this information we decide how it should travel and explain the reasons for the choice. If you need exhibition transport for an unusual vehicle, we work it out together with you.
In Italy and abroad
We follow trade fairs and events in Italy, in Europe and outside the European Union. When the destination is close, the vehicle travels by road. When it is far away we consider sea transport with you, in a container or in a ship's hold, depending on the vehicle's dimensions. In every case we look for the most advantageous solution among those that respect the needs of the vehicle and the dates of the event. If the vehicle exceeds the dimensions allowed for normal road traffic, we arrange it as an abnormal load.
The event sets the calendar
A trade fair has fixed days for vehicles to enter, for the build-up and for leaving. We start from these dates and build the transport schedule around them, including the documents that have to be prepared beforehand. We ask the event organisers for the access rules: opening hours, gates, vehicles allowed for unloading. If the event changes its programme, we adapt ours. We keep you informed at every step, so your staff know when the vehicle leaves, when it arrives and when it can be put in position.
Loading and securing
A display vehicle has to arrive just as it left, without a mark. We take care of loading and lashing: we choose suitable anchoring points, protect the parts that could be damaged and check that nothing can move during the journey. The same applies when the vehicle travels in a container or in a ship's hold. Accessories, panels and materials that go with the vehicle are listed and loaded with it, so that nothing is missing at the fair when it is time to set up. Before departure and on arrival we check the condition of the vehicle together with you.
Documents and customs
We look after the paperwork. For a fair in Italy or within the European Union, the vehicle's documents and the transport documents are normally enough. For an event outside the European Union the vehicle leaves on a temporary basis: it exits the customs territory to be exhibited and then comes back, without being treated as a sale. The procedure is set up before departure and closed on return. The documents required change from country to country: we check them beforehand and tell you what is needed. The ATA carnet is one example of a document that may be required.
Common mistakes
The mistakes we often see come from haste. Vehicle documents that are incomplete, or registered to a party other than the exhibitor, without anyone having pointed it out. Dimensions given from memory, which then do not match the real ones. A badly secured vehicle that shifts during the journey. A fuel tank and battery not prepared according to the carrier's rules. And lastly the return, which only gets attention once the fair is over. We deal with all of these with you at the start of the job.
The return, or the next stop
Exhibition transport always includes the return. At the end of the event we collect the vehicle, load and secure it with the same care as on the way out, and bring it back to your premises. If the vehicle left on a temporary basis, we close the customs procedure when it returns. Sometimes the vehicle does not come straight back, because it is expected at another event: in that case we arrange the transfer from one venue to the next and adapt the documents to the new programme.
One team from start to finish
Exhibitors have plenty to think about during the days of a fair, and transporting the vehicle should not be on the list. That is why you have a team that follows you step by step: it gathers the details, prepares the documents, organises the journey, updates you at every stage and stays within reach until the vehicle is handed back. Tell us which vehicle you need to exhibit, where and on which dates. We will reply with a clear proposal that covers both the outbound and the return leg and sets out each stage of the job, from collection to handover.
